Oregon Secretary of State

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Jefferson County Records Inventory

The following information is based on an October 2017 inventory.

Titles listed in this inventory are exactly as they appear on the outside of a volume, box, drawer, or other container. If the title is only in brackets [ ], the record has no external identifying information. Text inside the brackets includes either exact title information from the inside of the volume, box, etc. or a functional title.

1927-2011

Series documents the process by which a person(s) legally assumes the parenting of another person, most often a child, from that person's biological or legal parent(s). The process permanently transfers all parenting rights and responsibilities from the biological parent(s) to the adopting parent(s). Adoptions summaries from 1864 to 1918 were published in annual reports in the Oregon Laws. These reports included the date, present name, former name, by whom adopted and county of adoption. Historically, adoption information was recorded in various ways in Oregon and was sometimes recorded with other unrelated legal actions into circuit court, probate, or county court journals or case files. Beginning in the early 1900s, adoptions were often recorded as a distinct record series that included records such as adoption case files, journals, registers, dockets, and indexes. Adoptions are now determined exclusively by circuit courts. Access to adoption records is restricted. Adult adoptees must show personal identification to see court documents pertaining to their adoptions. With some exceptions, most other people must get a court order to gain access to adoption records.

The Jefferson County circuit court joined the Oregon eCourt Case Information Network (OECI) electronic records system in 2012. Adoption records created since 2012 are maintained electronically.

Records at the Jefferson County Courthouse, Circuit Court File Room:

[Adoption Case Files], ca.1927-2011 (11 cu.ft.);
Adoption Record [Alphabetical Register], vol. 1, 1927-1999 (1 volume).

Records at the Jefferson County Administration Building, Clerk's Record Room:

[Adoptions-Records], vol. 0-1, 1944-1982 (2.50 inches of aperture cards).

Records at the Jefferson County Public Works Department Office, Vault:

Adoption [Records], vol. 0-1, 1944-1982 (2.50 inches of aperture cards);

William Boegli Probate Docket [includes probate, county court civil, adoption, and insanity cases], 1916-1937 (1 volume).
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​​1938-1990 

Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included. 

The Jefferson County GIS Interactive Mapper​ features layers that show aerial photographs, roads, railroads, federal land, urban growth boundaries, zoning, fire districts, school districts, tax lot cards, assessment and tax information, assessor maps, subdivision maps, flood zones, water bodies, streams, wildlife ranges, and other information.
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The University of Oregon Aerial Photograph Collection includes aerial photographs from most Oregon counties. 

Records at the Jefferson County Administration Building, Assessor's Office:
Aerial Photos [with index], 1975 (ca.200 photographs); 1990 (ca.175 photographs).

Records at the Jefferson County Administration Building, Cartography Office, Map Cabinet:
[Aerial Photographs], 1968 (ca.500 photographs).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
Aerials [Photographs], 1938 (ca.200 photographs).

Records at the Jefferson County Public Works Department Office:
[Aerial Photographs-in wooden cabinet], 1951 (ca.100 photographs); 1956 (ca.25 photographs); 1959 (8 photographs); 1961 (ca.300 photographs).

Records at the Jefferson County Public Works Department Office, Vault:
Aerial Photos [Photographs], 1951 (ca.400 photographs); 1959 (ca.200 photographs); 1961 (ca.200 photographs).

Records at the Jefferson County Historical Society Westside Elementary School Storage:
Aerials Madras [Photographs-photocopies], 1944 (1 photograph); 1951 (1 photograph); 1956 (1 photograph); 1961 (1 photograph); 1968 (1 photograph); 1979 (1 photograph); 1985 (1 photograph).

1920-1955

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records.

Records at the Oregon State Archives:
Scalp Bounty [Record-Animal], 1920-1955 (1 volume).
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​1910-[ongoing]

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5."

Assessment and tax rolls for recent years are maintained electronically.

Records at the Jefferson County Public Works Department Office, Vault:
Assessment and Tax Roll [title varies], 1914-1950 (125 volumes);
Certificates of Delinquency Issued to Jefferson County Oregon [Record], 1930-1937 (1 volume); 
Delinquent Personal Assessment & Tax Roll, 1910-1913 (1 volume);
Delinquent Tax Roll, 1924-1938 (1 volume); 1932-1946 (1 volume);
[Jefferson County Tax Roll], 1993-1998 (3 inches of microfiche);
Old Tax Rolls [Continuing Tax Roll], 1950-2003 (24 inches of microfilm jackets);
Tax Roll Cards [Tax Roll-by individual year], 1985-2001 (3 inches of microfiche and microfilm jackets).

Records at a Related Website:
Jefferson ​County Taxpayers​ ​[Listing-ORGenWeb Project], 1917.
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Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section​.

Assumed business names were filed with the clerk's office as part of the Miscellaneous Record (Clerk and Recorder Miscellaneous Recordings). ​
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1911-1989

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920.

Records at the Jefferson County Courthouse, Circuit Court File Room:
Certificates of Attachment Record [with index], vol. 1, 1911-1989 (1 volume);
Index to Certificate of Attachment, vol. 1, 1911-1989 (1 volume).
1886-1944 

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for births and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature. Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section​ of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Also see Delayed Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096. 

Records at the Oregon State Archives:
Record of Births, 1915-1916, 1924 (1 volume);
Record of Births and Deaths [includes births from 1886 to 1943 and deaths from 1916-1941-with index for deaths], 1886-1943 (1 volume).

Records at the Jefferson County Administration Building, Clerk's Record Room:
Birth [Certificates of Birth-most date from after 1920], 1886-1944 (.50 inch of aperture cards);
Index for Births and Deaths [includes births from 1886 to 1944 and deaths from 1921-1944], 1886-1944 (1 binder).

Records at the Jefferson County Public Works Department Office, Vault:
Vital Statistics Birth [Certificates of Birth-most date from after 1920], 1886-1944 (.50 inch of aperture cards).
​1920, 1930

Series documents the population, property, and agricultural production of the county. Records may include census rolls and abstracts, farm schedules, abstract of assessment and census, enumeration of inhabitants and industrial products, and enumeration of inhabitants and military enrollment. Information includes number of males and females per age category; head of household; name, age, and gender of household members; occupation and relationship of household members to head of household; and description and value of real and personal property. Information may also include nationality, physical description, birthplace, health, and religion of household members and agricultural production statistics.

Records at the Jefferson County Public Works Department Office, Vault:
Misc. S.D. Percival [Federal Census for Jefferson County for the Year 1930-Summary of Population], 1930 (.05 cu.ft.).

Records at a Related Website:
Jefferson County U.S. Census Index​ [via ORGenWeb Project], 1920.
1910-1984

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Jefferson County Courthouse, Circuit Court File Room:
[Circuit Court Case Files], no. 1-9350, 1915-1983 (135 cu.ft.);
Circuit Court Master Index [to Registers and Case Files], 1915-1984 (2 sheets of microfilm jackets);
Circuit, Justice, & County Court Records [includes a variety of case related records], 1915-1945 (1.50 cu.ft.);
Crook County Transcribed [Circuit Court Case Files], 1910-1915 (4 cu.ft.);
Index to Circuit Court Registers [and Case Files], vol. 1, 1915-1984 (1 volume); 
Index to Transcribed Crook County Circuit Court Case Files, 1910-1915 (.05 cu.ft.);
Judges [Miscellaneous Circuit, Justice, and County Court Records], ca.1922-ca.1927 (.50 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
Divorce [Returns], 1946-1953 (1 volume).
1883-1996

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Jefferson County Courthouse, Circuit Court File Room:
Circuit Court Master Index [to Registers and Case Files], 1915-1984 (1 reel of microfilm); 1915-1984 (2 sheets of microfilm jackets);
Circuit Court Register, of Actions, vol. 1-6, 1915-1984 (6 volumes);
Circuit Court Register, vol. 1-6, 1915-1984 (3 reels of microfilm); vol. 1-6, 1915-1984 (1 inch of microfilm jackets);
Circuit, Justice, & County Court Records [Criminal Docket Circuit Court], 1915-1917 (.15 cu.ft.);
Index to Circuit Court Registers [and Case Files], vol. 1, 1915-1984 (1 volume);
Trial Record [Circuit Court], vol. 3, 1980-1996 (1 volume).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Transcribed Circuit Court Register, County Court Register, Probate Court Register, Execution Docket [from Crook County-with index], 1883-1915 (1 volume).

Records at the Jefferson County Public Works Department Office, Vault:
Circuit Court Criminal Docket District Attorney, 1925-1947 (1 volume);
Circuit Court Docket, 1941-1942 (1 volume);
Trial Record [Circuit Court], vol. 1-2, 1963-1980 (2 volumes).
1915-1983

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Circuit Court Journal Index, vol. 1-3, 1915-1983 (3 volumes);
Circuit Court Journal, vol. 1-12, 1915-1972 (12 volumes).

Records at the Jefferson County Public Works Department Office, Vault:
Circuit Court [Journals], vol. 13-27, 1972-1983 (10 feet of aperture cards).
1881-1986

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, name of individual filing, type of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965.

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Miscellaneous Record, vol. 2-10, 1917-1971 (9 volumes).

Records at the Jefferson County Administration Building, Clerk's Record Room:
Index Miscellaneous [Record], vol. 2, 1948-1986 (1 volume);
Misc. Book [Miscellaneous Record], vol. A, 1-10, 1881-1971 (.75 inch of microfiche); 
Miscellaneous [Record-primarily transcribed from Crook County-with index], vol. 1, 1891-1915 (1 volume);
Misc. [Miscellaneous Record], vol. 10, 1964-1971 (4 inches of aperture cards).

Records at the Jefferson County Public Works Department Office, Vault:
Miscellaneous [Record], vol. 10, 1964-1971 (3 inches of aperture cards);
[Miscellaneous Record], vol. A, 1-9, 1881-ca.1964 (3 reels of microfilm).
1983-[ongoing]

Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

Records at the Jefferson County Administration Building, Clerk's Record Room:
Recording Index [title varies], 1986-2001 (24 volumes of computer printouts);
[Recordings], 1983-2015 (42 inches of microfiche).

Records at the Jefferson County Old Buildings and Grounds Building, Office Area File Cabinet:
Deeds [Recordings], 1983-1999 (14 inches of microfiche).

Records at the Jefferson County Public Works Department Office, Vault:
[Recordings], 1983-2012 (5 feet of microfilm jackets); 2012-2016 (13 reels of microfilm).
1899-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

Jefferson County was governed by a county court until January 1, 1995, when it was replaced by a board of commissioners.

Records at the Jefferson County Administration Building, Clerk's Record Room:
Commissioners Court Journal Index [to County Court Journal], vol. 1-2, 1914-1988 (2 volumes);
Commissioners Court Journal, vol. 1-2, 1914-1928 (2 volume); 
Commissioners Docket, vol. 1-2, 1914-1965 (2 volumes);
County Commission [Journal-includes orders and resolutions], 1930-2003 (5 inches of microfiche); 
County Commission Meeting [Journal], 1995-1996 (.35 cu.ft. of computer printouts);
County Court [Journal Documents-includes order and resolutions], 1975-1982 (16 inches of aperture cards);
County Court Journal, vol. 3-10, 1928-1995 (8 volumes);
Jefferson County Commissioner's Journal by Instrument [Index], 1915-1991 (1 binder of computer printouts).

Records at the Jefferson County Administration Building, Commissioners' Office:
[Commissioners Minutes], 1997-2003 (7 volumes);
Commission Mtg. Minutes [Meeting], 1995-2016 (4 cu.ft.); 
Minutes [Commissioners], 2004-2007 (4 binders);
Misc [Miscellaneous Commissioners Signed Documents], vol. 1, 2017-present (1 binder); 
Misc., Orders & Res. [Miscellaneous Commissioners Signed Documents, Orders and Resolutions], 1984-2016 (4 cu.ft.); 
Ordinances, Resolutions, and Miscellaneous [includes signed commissioners documents-title varies], 1971-1984 (5 binders).

Records at the Jefferson County Old Buildings and Grounds Building, Shop Area Pallets:
Handwritten County Court Minutes, 1987-1994 (2 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Jefferson County Commissioners' Journal by Subject [Index], 1988-1991 (2 volumes of computer printouts). 

Records at the Jefferson County Public Works Department Office, Vault:
Co. Court Minutes [County Court Proceedings-copies-trifolded], 1917-1918 (.10 cu.ft.);
County Court [Journal Documents-includes order and resolutions], 1975-1982 (16 inches of aperture cards); 
County Court [Journal-includes orders and resolutions], 1930-2003 (3 inches of microfilm jackets); 
County Court Docu. [Journal Documents-includes order and resolutions], 1930-ca.2003 (4 inches of microfilm jackets);
County Court Docu. [Original Handwritten County Court Minutes], 1965-1994 (1.50 inches of microfilm jackets);
County Surveyor Index [includes surveys, subdivisions, partitions, and commissioners journal references], 1899-present (1 binder).

Records at the Jefferson County Website:
Minutes​ [Commissioners' Current Year], 2017-present.
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​1930-[ongoing]

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits.

Records at the Jefferson County Administration Building, Commissioners' Office:
Jefferson County Code, ca.1981-present (1 binder);
Misc., Orders & Res. [Miscellaneous Commissioners Signed Documents, Orders and Resolutions], 1984-2016 (4 cu.ft.);
Orders [Commissioners], vol. 1, 2017 (1 binder); 
Ordinances, Resolutions, and Miscellaneous [includes signed commissioners documents-title varies], 1971-1984 (5 binders);
Resolutions [Commissioners], 2017 (1 binder); 
Table of Contents and Index Only [to Ordinances, Resolutions, & Miscellaneous], 1971-1997 (1 binder).

Records at the Jefferson County Administration Building, Clerk's Record Room:
County Commission [Journal-includes orders and resolutions], 1930-2003 (5 inches of microfiche);
County Court [Journal Documents-includes order and resolutions], 1975-1982 (16 inches of aperture cards).

Records at the Jefferson County Administration Building, Clerk's Private Office:
[Comprehensive Plan and Ordinance Records-includes amendments of subdivision and zoning ordinances], ca.1964-present (2 cu.ft.).

Records at the Jefferson County Community Development Department Office:
Historic Subdivision Regulations [Ordinances], 1962-2007 (1 binder);
Interim Zoning Ordinance of Jefferson County, 1964 (.05 cu.ft.);
Jeff Co Ordinances [Jefferson County Ordinances-includes comprehensive plan, zoning ordinance, and subdivision ordinance information-title varies], 1977-present (6 binders); 
Jefferson County Subdivision Ordinance, 1995 (1 volume);
Jefferson County Zoning Ordinance, 1964 (1 volume); 2006 (.10 cu.ft.);
Jefferson County Zoning Ordinance [unadopted], 1999 (.10 cu.ft.); 
Land Development Ordinance [includes subdivisions], n.d. (1 volume); 
Subdivision Ordinance Jefferson County, 1981 (1 volume); 2000 (1 volume);
ZO & Comp Plan [Zoning Ordinance and Comprehensive Plan-includes ordinances and related records], 2006-present (1.50 cu.ft.); 
Zoning & Subdivision Ordinances, 2003 (1 binder); 
Zoning Ord. Amendments [Ordinance], 1974-2003 (2 binders);
Zoning Ordinance Jefferson County, 1973 (1 volume); 1983 (1 volume).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
Orders Ordinances Resolutions, 1971-1977 (1 cu.ft.); 1987-1994 (2 cu.ft.).

Records at the Jefferson County Public Works Department Office, Vault:
County Court [Journal-includes orders and resolutions], 1930-2003 (3 inches of microfilm jackets);
Road Files [Case Files-includes maps, project documentation, correspondence, orders, petitions, and related records-boxed], ca.1965-ca.1996 (1 cu.ft.);
Roads [Alphabetical Case Files-includes survey maps, project documentation, correspondence, resolutions, financial documents, petitions, photographs, and related records], ca.1964-present (18 cu.ft.).

Records at the Jefferson County Courthouse, Circuit Court File Room:
County Judges [Jefferson County Planning Commission-Subdivision Ordinance], 1962 (.05 cu.ft.).

Records at the Jefferson County Website:
Jefferson County Code [Codified General Ordinances], n.d.-present;

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​1869-[ongoing]

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures.

Records at the Jefferson County Public Works Department Office, Vault:
Metsker's Atlas of Jefferson County Oregon [Corner Restoration Visual Index Map Atlas], n.d.-ca.1988 (1 volume);
Oregon Corner Restoration Record [includes references from 1869 to present], ca.1980-present (4 volumes);
Surveyors Notes [Corner Monument Restoration-Yellow Field Book], 1985-1988 (1 volume).

Records at the Jefferson County Website:
Land Corner Restoration Map​ [includes access to Oregon Corner Restoration Records with references from 1869 to present], ca.1980-present.
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1916-1962

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, race, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and inquest records have been inventoried through 1965.

Oregon State Archives:
Coroner's Reports [and Inquest Records], 1916-1962 (.40 cu.ft.).
1920-[ongoing]

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

A copy of the adopted county budget has been included in the commissioners' records for decades.

Records at the Jefferson County Administration Building, Budget and Finance Department Office:
Jefferson County Adopted Budget, 2016-present (2 volumes).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
Budgets [County-with gaps], 1978-1996 (.75 cu.ft.).

Records at the Jefferson County Public Works Department Office, Vault:
Budgets [County], 1991-1999 (2 cu.ft.);
County Budget Documentation [includes official county budgets], 1979-1996 (2.25 cu.ft.);
County Budgets, 1920-1936, 1942-1953, 1958-1967, 1970-1981 (3 cu.ft.).
1964-[ongoing]

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan.

The Jefferson County GIS Interactive Mapper​ features layers that show aerial photographs, roads, railroads, federal land, urban growth boundaries, zoning, fire districts, school districts, tax lot cards, assessment and tax information, assessor maps, subdivision maps, flood zones, water bodies, streams, wildlife ranges, and other information.

Records at the Jefferson County Administration Building, Clerk's Private Office:
[Comprehensive Plan and Ordinance Records-includes amendments of subdivision and zoning ordinances], ca.1964-present (2 cu.ft.).

Records at the Jefferson County Administration Building, Assessor Area Lobby:
Jefferson County Comprehensive Plan Map [Wall], 2009 (1 map).

Records at the Jefferson County Community Development Department Office:
Adopted Comprehensive Plan [County], 1973 (1 volume);
Comp Plan Appendices [Comprehensive], no. I, II, IV, 1983 (3 binders); 
Comp Plan History [Comprehensive Plan-includes amendments], 1973-2000 (1 binder);
Draft Comprehensive Plan for Jefferson County, 1979 (1 volume); 
Jeff Co Ordinances [Jefferson County Ordinances-includes comprehensive plan, zoning ordinance, and subdivision ordinance information-title varies], 1977-present (6 binders);
Jefferson County Comprehensive Plan, 1981 (1 binder);
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 2002-present (48 cu.ft.);
ZO & Comp Plan [Zoning Ordinance and Comprehensive Plan-includes ordinances and related records], 2006-present (1.50 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 1991-2002 (26 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Shop Area Pallets:
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 1978-1991 (24 cu.ft.).

Records at Jefferson Co. Website:
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1915-1945

Series documents the actions of the county court in civil and some criminal cases. Records include complaints, judgments, decrees, summonses, warrants, affidavits, writs, and an index. County court cases include spousal support, employment compensation, satisfaction of judgments, and divorce. Information includes judge, plaintiff, defendant, and attorney names; case type; and filing dates of actions and decrees.

Records at the Jefferson County Courthouse, Circuit Court File Room:
Circuit, Justice, & County Court Records [Judicial-includes a variety of case related records], 1915-1945 (1.50 cu.ft.);
Judges [Miscellaneous Circuit, Justice, and County Court Judicial Records], ca.1922-ca.1927 (.50 cu.ft.).
1883-1960

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted.

Records at the Jefferson County Administration Building, Clerk's Record Room:
County Court Journal [Judicial-with index], vol. 1, 1921-1948 (1 volume).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
County Court Register [Judicial-includes case numbers 1 to 153-with index], vol. 1, 1919-1960 (1 volume);
Transcribed Circuit Court Register, County Court Register, Probate Court Register, Execution Docket Judicial-[from Crook County-with index], 1883-1915 (1 volume).

Records at the Jefferson County Public Works Department Office, Vault:
William Boegli Probate Docket [includes probate, county court civil, adoption, and insanity cases], 1916-1937 (1 volume).
1934-[ongoing]

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and photographs.

Some county fair records created prior to circa 1983 are not complete due to a fire at the storage location of the fair records. Recent fair board minutes are maintained electronically.

Records at the Jefferson County Administration Building, Clerk's Record Room:
[Fair Ground Minutes-Fair Board], 1996-2003 (1 binder);
Jefferson County Fair Board [Minutes], 1985-1996 (2 binders).

Records at the Jefferson County Fairgrounds, Fair Office:
Fair & Rodeo [Guide], 2016-present (2 volumes). 

Records at the Jefferson County Fairgrounds, Shed Behind Fair Office:
[Fair Board Minutes], 1934-1952 (1 volume);
JCFB Minutes [Jefferson County Fair Board-title varies], 1952-1972 (.60 cu.ft.); 1983-1985 (.20 cu.ft.); 1985-1988 (1 binder); 1988-1989 (1 binder);
Old Premium Books [includes fair guides], 1939-1940, 1949-1950, 1954-1957, 1961, 1964-1978, 1982-1984, 1987, 1989, 1991-ca.2005 (1.20 cu.ft.).
1916-1971

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties.

Records at the Jefferson County Public Works Department Office, Vault:
Misc. From Road Files [Annual Road Reports], 1962-1971 (.30 cu.ft.);
Reports [Annual-Clerk, Sheriff, Treasurer], 1916-1960 (.40 cu.ft.).
​​​1886-1963 

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial. Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics​ for access to more recent death certificates.

Records at the Oregon State Archives:
Record of Births and Deaths [includes births from 1886 to 1943 and deaths from 1916-1941-with index for deaths], 1886-1943 (1 volume); 
Record of Deaths [includes only two pages], 1915-1916 (1 volume).

Records at a Related Website:
Death Certificate Index ​[ORGenWeb Project], 1903-1963.
1864-1985

Series documents the ownership of land. Series includes deeds, land sales contracts, quitclaim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded.

Since 1983 deeds have been filed with the clerk's Recordings (Clerk and Recorder Official Filings).

Records at the Jefferson County Administration Building, Clerk's Record Room:
[Deed Records], vol. A-M, 1-49, 1864-1972 (4 inches of microfiche); 
Deeds [Record], vol. 38-70, 1964-1983 (18.50 feet of aperture cards);
Index to Deeds A to L, vol. 1-2, 1874-1946 (2 volumes);
Index to Deeds M to Z, vol. 1-2, 1874-1946 (2 volumes);
Index to Deeds, vol. 3-6, 1946-1985 (4 volumes).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Deed Record, vol. 1-49, 1915-1972 (49 volumes);
Deeds [includes transcribed Crook County deeds for the Jefferson County area-also includes land patents], vol. A-H, 1864-1914 (8 volumes); vol. K-M, 1910-1914 (3 volumes).

Records at the Jefferson County Old Buildings and Grounds Building, Office Area File Cabinet:
Deeds, vol. 53-70, 1975-1983 (12 feet of aperture cards).

Records at the Jefferson County Public Works Department Office, Vault:
Deeds [Record], vol. A-M, 1-49, 1864-1972 (5 inches of microfilm jackets); vol. 38-70, 1964-1983 (18.50 feet of aperture cards);
[Deeds-Record], vol. A-M, 1-37, 1864-1964 (13 reels of microfilm).
1880-1984

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Oregon State Archives:
Birth Decrees [Delayed Birth Records-also includes applications and related records documenting births from ca.1880 to ca.1935], 1943-1984 (1.50 cu.ft.).

Records at the Jefferson County Administration Building, Clerk's Record Room:
Birth [Delayed Birth Registration Records-documents births from ca.1910 to ca.1925], 1975-1982 (.25 inch of aperture cards).

Records at the Jefferson County Courthouse, Circuit Court File Room:
Birth Petitions [Register-includes no birth dates-with index], 1975-1984 (1 binder).

Records at the Jefferson County Public Works Department Office, Vault:
Birth Decree [Delayed Birth Registration Records-documents births from ca.1910 to ca.1925], 1975-1982 (.25 inch of aperture cards).
1916-1972

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Jefferson County Administration Building, Clerk's Record Room:
Election Record, vol. 1, 1956-1972 (1 volume);
[Tally Sheet-Irrigation District Election], 1916 (.30 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Abstracts of Elections [large volume], 1917-1958 (1 volume).
1919-1961

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964.

Records at the Jefferson County Administration Building, Clerk's Office:
Misc. Filing [Miscellaneous-Registered Farm Name Applications], 1919-1961 (.05 cu.ft.).

Records at the Jefferson County Public Works Department Office, Vault:
Farm Name Record, vol. 1, ca.1932-ca.1961 (1 volume).
1854-1957

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys.

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent.

Also see the Miscellaneous Record (Clerk's Miscellaneous Recordings) for land grant records.

Records at the Jefferson County Administration Building, Clerk's Record Room:
Index United States Irrigation Contracts [includes excess land sales], 1938-1953 (1 volume);
Miscellaneous Record U.S. Final Certificates [includes homestead records-primarily transcribed from Crook County-with index], vol. 1, 1891-1915 (1 volume);
Transcription of the United States Land Patents from the Original Record of Wasco and Crook County Oregon [Abstract-include entries from the Jefferson County Deed Index, vol. 1, M-Z], ca.1854-ca.1924 (1 volume); 
United States Irrigation Contracts and Excess Land Sales, vol. 1, 1938-1944 (1 volume);
United States Irrigation Contracts [includes excess land sales], vol. 2, 1946-1953 (1 volume).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Deeds [includes transcribed Crook County deeds for the Jefferson County area-also includes land patents], vol. A-H, 1864-1914 (8 volumes); vol. K-M, 1910-1914 (3 volumes);
Miscellaneous Record U.S. Final Certificates [includes homestead records], vol. 2-3, 1916-1948 (2 volumes). 

Records at the Jefferson County Historical Society Westside Elementary School Storage:
[Land Office Notice of Intention Records], 1909-1916 (3 volumes);
Tract Books [Oregon Federal Land Grant Records-includes homestead information], ca.1870-n.d. (4 reels of microfilm);
Transcription of United States Land Patents from the Original Records of Wasco and Crook County Oregon [for Jefferson County area from transcribed deed records-with index], 1878-1923 (1 volume).

Records at a Related Web Site:
Search Land Patents​ [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM GLO).
1911-1962

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920.

Records at the Jefferson County Administration Building, Clerk's Private Office:
[County Tax Foreclosures], 1915-1919 (.25 cu.ft.).

Records at the Jefferson County Public Works Department Office, Vault:
Jefferson County Tax Foreclosures [Record], 1911-1962 (1 volume);
Misc. S.D. Percival [Redemption Certificate], 1917-1928 (1 volume).

Records at the Jefferson County Courthouse, Circuit Court File Room:
Judges [Foreclosure of Taxes-Documents], 1915 (.05 cu.ft.).
1915-1985

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted for 75 years by Oregon Revised Statute 192.496. 

The Jefferson County circuit court joined the Oregon eCourt Case Information Network (OECI) electronic records system in 2012. Mental commitment records created since 2012 are maintained electronically. Earlier records dating possibly to 1989 are also maintained electronically. Records created before then may be interfiled with Probate Case Files (see the Probate Case Files series).

Records at the Jefferson County Courthouse, Circuit Court File Room:
[Probate Case Files-includes some insane commitment cases-title varies], no. 1-1500, 1915-1985 (36 cu.ft.).

Records at the Jefferson County Public Works Department Office, Vault:
William Boegli Probate Docket [includes probate, county court civil, adoption, and insanity cases], 1916-1937 (1 volume).
​​
1883-1965

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgment; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books. Judgment and execution records have been inventoried through 1920.

Records at the Jefferson County Courthouse, Circuit Court File Room:
[Judgment Docket], vol. 1, 1915-1965 (1 volume); vol. 1, 1915-1965 (12 sheets of microfilm jackets).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Transcribed Circuit Court Register, County Court Register, Probate Court Register, Execution Docket [from Crook County-with index], 1883-1915 (1 volume).
1915-1945

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Jefferson County Courthouse, Circuit Court File Room:
Circuit, Justice, & County Court Records [includes a variety of interfiled case related records], 1915-1945 (1.50 cu.ft.);
Judges [Miscellaneous Circuit, Justice, and County Court Records], ca.1922-ca.1927 (.50 cu.ft.).
1911-1943

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Jefferson County Administration Building, Clerk's Record Room:
Justice Docket Recorders Docket [Madras Precinct-with index], 1913-1933 (1 volume).

Records at the Jefferson County Public Works Department Office, Vault:
Justice Docket All Cases Madras Precinct [with index], 1933-1939 (1 volume);
Justice Docket [Madras Precinct-with index], 1940-1943 (1 volume);
Justice Docket Recorders Criminal Docket City of Madras, Oregon [with index], 1911-1922 (1 volume);
Justice's Docket [Haystack Precinct], 1916-1921 (1 volume).
​1899-[ongoing]

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned.

The "Planning Files" Land Use Action Case Files are indexed on computer in the Community Development Department Office. The Jefferson County GIS Interactive Mapper features layers that show aerial photographs, roads, railroads, federal land, urban growth boundaries, zoning, fire districts, school districts, tax lot cards, assessment and tax information, assessor maps, subdivision maps, flood zones, water bodies, streams, wildlife ranges, and other information.

Records at the Jefferson County Administration Building, Clerk's Office:
Index to Plats [Subdivision and Partition], vol. 1, 1899-present (1 volume);
Log Book [Partition Plat Register], 1990-present (1 volume); 
Plat Cabinet [Subdivision and Partition Plats], 1899-present (ca.900 plats).

Records at the Jefferson County Administration Building, Clerk's Record Room:
Crooked River Ranch [Subdivision Plat-Phase 1 and 2], 1973 (1 volume);
Minor Partitions [Plat Copies-includes volumes 4 and 5 combined-with index], 1974-1986 (6 binders); 
Minor Partitions [Plats], 1974-1983 (3 inches of aperture cards).

Records at the Jefferson County Administration Building, Clerk's Private Office:
[Comprehensive Plan and Ordinance Records-includes amendments of subdivision and zoning ordinances], ca.1964-present (2 cu.ft.).

Records at the Jefferson County Community Development Department Office:
Historic Subdivision Regulations [Ordinances], 1962-2007 (1 binder);
Jeff Co Ordinances [Jefferson County Ordinances-includes comprehensive plan, zoning ordinance, and subdivision ordinance information-title varies], 1977-present (6 binders); 
Jefferson County Subdivision Ordinance, 1995 (1 volume);
Land Development Ordinance [includes subdivisions], n.d. (1 volume);
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 2002-present (48 cu.ft.); 
Subdivision Ordinance Jefferson County, 2000 (1 volume);
Zoning & Subdivision Ordinances, 2003 (1 binder).

Records at the Jefferson County Old Buildings and Grounds Building, Office Area File Cabinet:
Minor Partition [Plats], 1975-1983 (2 inches of aperture cards).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
Minor Part [Partition Records], 1979-1989 (1 cu.ft.);
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 1991-2002 (26 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Shop Area Pallets:
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 1978-1991 (24 cu.ft.);
Rajneesh Records [Land Use], 1980-1985 (1.50 cu.ft.).

Records at the Jefferson County Public Works Department Office, Vault:
Assessor's City Plat Book [shows subdivisions], ca.1920 (1 volume);
Cemetery Plats [hanging], ca.1923-present (ca.50 plats); 
County Surveyor Index [includes surveys, subdivisions, partitions, and commissioners journal references], ca.1899-present (1 binder); 
[Index to Plat-Subdivision], n.d.-1995 (1 reel of microfilm);
Minor Partition [Plats], 1974-1983 (2 inches of aperture cards);
[Miscellaneous Rolled Survey Reference Maps and Plans-includes city, vicinity, road, bridge, road survey, subdivision, flood plain, school district], ca.1929-present (ca.175 maps and drawings);
[Partition Plats], 1990-1995 (1 reel of microfilm);
[Subdivision Plats], 1899-1995 (1 reel of microfilm);
Subdivisions [Plats], ca.1899-present (5 cu.ft.);
Sub Plats [Subdivision-hanging], 1899-present (ca.800 plats).

Records at the Jefferson County Courthouse, Circuit Court File Room:
County Judges [Jefferson County Planning Commission-Subdivision Ordinance], 1962 (.05 cu.ft.).

Records at the Jefferson County Historical Society Westside Elementary School Storage:
[Town Plat Book-large format], n.d. (1 volume).

Records at the Jefferson County Website:
Land Survey Research Tool​ [includes survey, subdivision, and partition plats and related information], ca.1899-present.
​​​​
1870-1949

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law. Additional land ownership records may be found in the Deeds and Indexes series.

Records at the Jefferson County Public Works Department Office, Vault:
Land Index, 1918-1949 (32 volumes);
Surveyors Notes [Field Plat Book-shows land ownership and school and road district boundaries], vol. 1-6, n.d. (6 volumes).

Records at the Jefferson County Administration Building, Cartography Office:
Assessor's Office Plat Book, n.d. (1 volume).

Records at the Jefferson County Historical Society Westside Elementary School Storage:
Tract Books [Oregon Federal Land Grant Records-includes homestead information], ca.1870-n.d. (4 reels of microfilm).
​​
​1912-[ongoing]

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

The Jefferson County GIS Interactive Mapper features layers that show aerial photographs, roads, railroads, federal land, urban growth boundaries, zoning, fire districts, school districts, tax lot cards, assessment and tax information, assessor maps, subdivision maps, flood zones, water bodies, streams, and wildlife ranges.

Records at the Jefferson County Administration Building, Assessor's Office:
[Assessor's Maps], n.d.-present (12 volumes);
Metsker's Atlas of Jefferson County Oregon, 1941 (1 volume);
Obsolete Maps [Superseded Assessor's Maps], ca.1973-n.d. (2 cu.ft.); 
Soils Maps [U.S. Soil Conservation Service], 1946 (1 volume). 

Records at the Jefferson County Administration Building, Clerk's Record Room:
Jefferson County Election Precincts [Wall Map], 2007 (1 map);
[Miscellaneous Rolled Maps-includes election precinct], ca.1940-2017 (ca.25 maps).

Records at the Jefferson County Public Works Department Office, Vault:
Metsker's Atlas of Jefferson County Oregon, 1941 (1 volume);
Metsker's Atlas of Jefferson County Oregon [Corner Restoration Visual Index Map Atlas], n.d.-ca.1988 (1 volume);
[Miscellaneous Rolled Maps-includes town, vicinity, road, road survey, national forest, national grassland], ca.1948-ca.1983 (ca.50 maps);
[Miscellaneous Rolled Survey Reference Maps and Plans-includes city, vicinity, road, bridge, road survey, subdivision, flood plain, school district], ca.1929-present (ca.175 maps and drawings);
Pelton Dam and Round Butte Dam Project by PGE [Portland General Electric-Maps], 1951-1965 (ca.100 maps).

Records at the Jefferson County Community Development Department Office:
[Flood Insurance Rate Maps], 1989 (1 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
[Cemetery Plot Plans-on cardboard in folders with leather handles], n.d. (ca.50 drawings);
[Miscellaneous Buildings and Grounds Plans-includes old courthouse, parks, jail, etc.-mostly in tubes], ca.1960-ca.2002 (ca.50 drawings).

Records at the Jefferson County School District 509J Warehouse:
[School District Boundary Map-on Metsker's Map base], n.d. (1 map).

Records at the Jefferson County Historical Society Westside Elementary School Storage:
Irrigation and Water Power-Warm Springs Reservation [includes maps and photographs], 1912 (1 volume);
Oregon Trunk Railroad [Plats], 1913 (1 volume).

Records at Jefferson Co. Website:

Records at a Related Website:
Tax Assessment GIS Maps​ [select county], n.d.-present.
​​​
1915-1935

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented.

Records at the Jefferson County Public Works Department Office, Vault:
[Inter-County and Inter-State Brand Inspection Certificate-Record], 1934-1935 (1 volume);
Register of Brands Jefferson County, 1915-1928 (1 volume).
​​1882-1961

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials. Beginning in 1906, marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section​ of the Health Division. Marriage records have been inventoried through 1960.

Records at the Oregon State Archives:
Marriage Licenses [many include applications, affidavits, and medical certificates], no. 1-1076, 1915-1960 (3 cu.ft.);
Marriage Record [with index], vol. 2, 1943-1961 (1 volume);
Marriage Returns [title varies], 1930-1953 (5 volumes);
Marriages of Crook & Jefferson Counties, Oregon [Abstracts-with index], 1882-1961 (1 volume);
Marriages [Record-with index], vol. 1, 1915-1943 (1 volume).

Records at the Jefferson County Public Works Department Office, Vault:
[Marriage License], no.1-1076, 1915-1960 (1 inch of microfilm jackets).

Records at a Related Website:
Marriage Abstracts​ [ORGenWeb Project], 1915-1918​.​

​
1916-1972

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers.

Records at the Jefferson County Administration Building, Clerk's Record Room:
Index to Certificates Registered [includes physicians, nurses, dentists, chiropractors, and naturopaths], 1918-1972 (1 volume);
Record of Births and Deaths Record of Physicians, Midwives and Undertakers [includes only two entries], 1916 (1 volume).
1920-2015

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618.

Beginning in 1983 military discharges were filed with the Recordings (Clerk and Recorder Official Filings).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Discharge Record [Military-with index], vol. 2-3, 1951-1972 (2 volumes);
Honorable Discharge Record [with index], vol. 1, 1920-1951 (1 volume).

Records at the Jefferson County Public Works Department Office, Vault:
DD 214 [Military Discharge Records], 2013-2015 (3 reels of microfilm);
Discharges [Military], vol. 4, 1972-1982 (1 inch of aperture cards).
1864-[ongoing]

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Since 1985 mining claims have been filed with the clerk's Recordings (Clerk and Recorder Official Filings).

Records at the Jefferson County Administration Building, Clerk's Record Room:
Book of Mines [Index-in front of Book of Mines volume 3], vol. 3, 1941-1986 (1 volume);
Book of Mines, vol. 2-4, 1920-1972 (3 volumes); 
Dormant Mineral Interest Record, vol. 1, 1984-1985 (1 volume);
Dormant Mineral Records, 1984-1994 (.10 cu.ft.);
Mines [Record], 1973-1983 (2 inches of aperture cards); 
Mines [Record-transcribed from Crook County-with index], vol. A, 1864-1915 (1 volume);
Mining Record [with index covering 1915 to 1941], vol. 1, 1915-1920 (1 volume).

Records at the Jefferson County Public Works Department Office, Vault:
Mines [Record], vol. 5, 1973-1983 (2 inches of aperture cards);
[Mines Record], vol. A, 1-4, 1864-1972 (1 reel of microfilm);
Misc. S.D. Percival [Map Showing Survey of Oregon Gold Prospecting and Promoting Company's Water Rights], 1908 (1 map).

Records at a Related Web Site:
Online Land Records​ [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).
1874-1985

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850.

Since 1983 mortgages have been filed with the clerk's Recordings (Clerk and Recorder Official Filings).

Records at the Jefferson County Administration Building, Clerk's Record Room:
Amortization Record [Federal Farm Loan Amortized Mortgages-with index], vol. 1, 1917-1949 (1 volume);
Index to Mortgages A to L, vol. 1, 1874-1950 (1 volume);
Index to Mortgages M to Z, vol. 1, 1874-1950 (1 volume);
Index to Mortgages, vol. 2-4, 1950-1985 (3 volumes); 
Mortgage, vol. 32-52, 1964-1983 (9.50 feet of aperture cards).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Mortgage Record [title varies], vol. 1-43, 1915-1972 (43 volumes);
Mortgages [includes transcribed Crook County mortgages for the Jefferson County area], vol. A-G, 1879-1914 (7 volumes).

Records at the Jefferson County Public Works Department Office, Vault:
Mortgages [Record], vol. A-G, 1-31, 1874-1964 (11 reels of microfilm); vol. 32-52, 1964-1983 (10 feet of aperture cards).
1915-1928

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Records at the Oregon State Archives:
[Certificate of Naturalization-Stubs], 1915-1928 (4 volumes).
​1914-1949

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates.

Records at the Oregon State Archives:
Declaration of Intention and/or Petitions for Citizenship [photocopies], ca.1914-ca.1949 (1 volume);
Declarations of Intention [with index], 1932-1949 (1 volume); 
Record of Declaration of Intention [with index], vol. 1, 1915-1929 (1 volume). 

Records at the Jefferson County Historical Society Westside Elementary School Storage:
Declaration of Intention and/or Petitions for Citizenship [photocopies], ca.1914-ca.1949 (1 volume).

Records at a Related Website:
Declarations of Intention Listi​ng​​ [ORGenWeb Project], ca.1914-ca.1949.
​
1914-1953

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival.

Records at the Oregon State Archives:
Declaration of Intention and/or Petitions for Citizenship [photocopies], ca.1914-ca.1949 (1 volume); 
Orders Admitting to Citizenship, 1932-1953 (1 volume);
Petition and Record [with index], vol. 1, no. 1-83, 1915-1930 (1 volume);
Petitions for Citizenship [with index], 1931-1952 (1 volume). 

Records at the Jefferson County Historical Society Westside Elementary School Storage:
Declaration of Intention and/or Petitions for Citizenship [photocopies], ca.1914-ca.1949 (1 volume).
1915-1935

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939.

Records at the Jefferson County Public Works Department Office, Vault:
Farm Name Register [actually serves as a widow's pension and indigent pension ledger], 1915-1917 (1 volume);
Old Age Pension Journal, vol. 1, 1933-1935 (1 volume).
1961-[ongoing]

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Records at the Jefferson County Community Development Department Office, Director's Private Office:
Jefferson County Planning Commission Records [includes minutes], 2006-2016 (11 binders).

Records at the Jefferson County Community Development Department Office:
[Jefferson County Planning Commission Records-includes minutes], 2017-present (1 binder).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
Past Planning Commission [Minutes-includes related records], ca.1976-ca.1983 (.50 cu.ft.);
PC Minutes [Planning Commission], 1989 (.10 cu.ft.); 1994 (.20 cu.ft.); 
Permanent Planning Dept. [Department-Miscellaneous Records-includes planning commission minutes], 1978 (.10 cu.ft.); 
Plan Files [Planning Commission Records-includes minutes], 1983-1987 (.50 cu.ft.);
Planning Commissioner's Files [includes planning commission minutes], 1969-1981 (.30 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Shop Area Pallets:
Planning Comm. Meeting Records [Commission-includes minutes], 1995-2005 (2.25 cu.ft.).

Records at the Jefferson County Courthouse, Circuit Court File Room:
County Judges [Jefferson County Planning Commission-Minutes], 1961 (.05 cu.ft.).
1929-1968

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statute 192.496(3). 

Records at the Jefferson County Public Works Department Office, Vault:
Jail Register [with index], 1929-1931 (1 volume).

Records at the Jefferson County Sheriff's Office, Jail Records Room B-29:
Jail [Register], 1960-1968 (1 volume).
1893-2000

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Jefferson County joined the Oregon Judicial Information Network (OJIN) in 1985. The Jefferson County circuit court joined the Oregon eCourt Case Information Network (OECI) electronic records system in 2012. Probate case files created since 2000 are maintained electronically.

Records at the Jefferson County Courthouse, Circuit Court File Room:
Case Index PB/SE [Probate and Small Estate Case File Index-also indexes other cases], 1986-1995 (1 binder);
Crook Co. Transcripts Probate Court [Case Files], 1893-ca.1915 (2 cu.ft.);
[Probate Case Files-includes conservatorships], 1985-2000 (26 cu.ft.);
[Probate Case Files-includes some insane commitment cases-title varies], no. 1-1500, 1915-1985 (36 cu.ft.); 
[Small Estate Case Files-Probate], 1974-1988 (1 cu.ft.).
1909-1919

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Record of Estates, 1909-1919 (1 volume).
1883-1986

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. In 1986 circuit courts with probate jurisdiction began recording basic case information on the Oregon Judicial Information Network (OJIN). This network functionally replaced probate dockets and journals previously maintained by the courts. The transition to full use of OJIN by all circuit courts in Oregon took approximately two years. Contact the trial court administrator for access to OJIN. Portions of these records may be restricted.

Jefferson County joined the Oregon Judicial Information Network (OJIN) in 1985. The Jefferson County circuit court joined the Oregon eCourt Case Information Network (OECI) electronic records system in 2012.

Records at the Jefferson County Courthouse, Circuit Court File Room:
Circuit Court Probate Register, vol. 1-2, 1915-1986 (1 reel of microfilm); vol. 1-2, 1915-1986 (16 sheet of microfilm jackets);
[Circuit Court Probate Register], vol. 1, 1915-1972 (1 volume);
Probate Court Register, vol. 2, 1972-1986 (1 volume).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Probate Journal [title varies], vol. 1-5, 1884-1972 (5 volumes); 
Transcribed Circuit Court Register, County Court Register, Probate Court Register, Execution Docket [from Crook County-with index], 1883-1915 (1 volume).

Records at the Jefferson County Administration Building, Clerk's Record Room:
[Probate-Journal], vol. 6, 1972-1982 (7 inches of aperture cards).

Records at the Jefferson County Public Works Department Office, Vault:
[Circuit Court Probate Register], vol. 1-2, 1915-1986 (16 sheets of microfiche);
Probate [Journal], vol. 6, 1972-1982 (7 inches of aperture cards);
William Boegli Probate Docket [includes probate, county court civil, adoption, and insanity cases], 1916-1937 (1 volume).
1872-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

The Jefferson County GIS Interactive Mapper​ features layers that show aerial photographs, roads, railroads, federal land, urban growth boundaries, zoning, fire districts, school districts, tax lot cards, assessment and tax information, assessor maps, subdivision maps, flood zones, water bodies, streams, wildlife ranges, and other information.

Records at the Jefferson County Administration Building, Clerk's Record Room:
[Jefferson County Maps of Roads Atlas-includes road surveys, descriptions, petitions, viewers' reports, and vacations], vol. 2, ca.1878-ca.1925 (1 volume).

Records at the Jefferson County Administration Building, Clerk's Office:
[Road Records-includes road vacations], ca.1924-ca.1994 (1 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Jefferson County Maps of Roads with Proceedings [Atlas-includes road surveys, descriptions, petitions, viewers' reports, and vacations-copy], vol. 2, ca.1878-ca.1925 (1 volume).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
Roads Petitions, Orders, Resolutions..., 1915-ca.1928 (.40 cu.ft.).

Records at the Jefferson County Public Works Department Office, Vault:
Bridge Files [Case Files-includes inventory and inspection reports], ca.1963-present (6 cu.ft.);
Jefferson County Maps of Roads with Proceedings [includes road survey information], vol. 1-2, 1878-1924 (2 volumes);
[Miscellaneous Rolled Maps-includes town, vicinity, road, road survey, national forest, national grassland], ca.1948-ca.1983 (ca.50 maps);
[Miscellaneous Rolled Survey Reference Maps and Plans-includes city, vicinity, road, bridge, road survey, subdivision, flood plain, school district], ca.1929-present (ca.175 maps and drawings);
Misc. From Road Files [Annual Road Reports], 1962-1971 (.30 cu.ft.);
Misc. From Road Files [Road Inventory Reports], 1962-1981 (.50 cu.ft.);
Record of Roads [includes surveyor and viewer reports, descriptions, and road surveys], vol. 2A, 1872-1882 (1 volume); 
Road Action [Jackets-includes road petition, vacation, and survey information], ca.1884-ca.1949 (3.50 cu.ft.);
Road District Plats [Boundary], n.d. (1 volume);
Road Files [Case Files-includes maps, project documentation, correspondence, orders, petitions, and related records-boxed], ca.1965-ca.1996 (1 cu.ft.); 
Road Register [with index], vol. 1, 1915-1981 (1 volume);
Roads [Alphabetical Case Files-includes survey maps, project documentation, correspondence, resolutions, financial documents, petitions, photographs, and related records], ca.1964-present (18 cu.ft.);
Surveyors Notes [Field Plat Book-shows land ownership and school and road district boundaries], vol. 1-6, n.d. (6 volumes).
1872-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

The Jefferson County GIS Interactive Mapper​ features layers that show aerial photographs, roads, railroads, federal land, urban growth boundaries, zoning, fire districts, school districts, tax lot cards, assessment and tax information, assessor maps, subdivision maps, flood zones, water bodies, streams, wildlife ranges, and other information.

Records at the Jefferson County Administration Building, Clerk's Record Room:
[Jefferson County Maps of Roads Atlas-includes road surveys, descriptions, petitions, viewers' reports, and vacations], vol. 2, ca.1878-ca.1925 (1 volume).

Records at the Jefferson County Public Works Department Office, Vault:
[County Surveyor's Plats and Filed Surveys-includes some road surveys-mylar], ca.1899-present (ca.20 cu.ft.);
[County Surveyor's Plats and Filed Surveys-includes some road surveys-paper], ca.1899-present (10 cu.ft.);
Jefferson County Maps of Roads with Proceedings [includes road survey information], vol. 1-2, 1878-1924 (2 volumes);
Maps from State Hwy. [State Highway Department-Survey Maps], ca.1926-ca.1986 (ca.30 maps);
[Miscellaneous Rolled Maps-includes town, vicinity, road, road survey, national forest, national grassland], ca.1948-ca.1983 (ca.50 maps);
[Miscellaneous Rolled Survey Reference Maps and Plans-includes city, vicinity, road, bridge, road survey, subdivision, flood plain, school district], ca.1929-present (ca.175 maps and drawings);
Old Road Records and Maps [Rolled Road Survey Maps-primarily market roads-title varies], 1920-1967 (8 cu.ft.);
Record of Roads [includes surveyor and viewer reports, descriptions, and road surveys], vol. 2A, 1872-1882 (1 volume); 
Road Action [Jackets-includes road petition, vacation, and survey information], ca.1884-ca.1949 (3.50 cu.ft.);
Road Files [Case Files-includes maps, project documentation, correspondence, orders, petitions, and related records-boxed], ca.1965-ca.1996 (1 cu.ft.); 
Roads [Alphabetical Case Files-includes survey maps, project documentation, correspondence, resolutions, financial documents, petitions, photographs, and related records], ca.1964-present (18 cu.ft.);
Surveyors Notes [Field Books-includes some road surveys], ca.1909-ca.1972 (39 volumes).

Records at the Jefferson County Old Buildings and Grounds Building, Archives Room:
Jefferson County Maps of Roads with Proceedings [Atlas-includes road surveys, descriptions, petitions, viewers' reports, and vacations-copy], vol. 2, ca.1878-ca.1925 (1 volume).
1900-1970

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages 4 and 20​; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; school census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

Records at the Jefferson Education Service District Office, Wall Cabinet:
[Clerk's Annual Census Report-includes various districts], 1962-1970 (1 volume);
[Oregon School Register and Record Book-District No. 17-Gateway], 1940-1950 (1 volume).

Records at the Jefferson County School District 509J Warehouse, Records Storage Loft:
Antelope Records Box 1 of 3 [District Clerk's Record Book-District No. 51 Wasco and Wheeler counties], 1930-1941 (1 volume); 
Antelope Records Box 1 of 3 [District Clerk's Record Book-District No. 54 Wasco County], 1929-1935 (1 volume);
Antelope Records Box 1 of 3 [Oregon School Register and Record Book-District No. 51 Wasco and Wheeler counties], 1913-1916 (1 volume); 1917-1924 (1 volume); 1921-1922 (1 volume);
Antelope Records Box 3 of 3 [Oregon School Register and Record Book-District No. 50 Wasco County], 1948-1963 (.40 cu.ft.);
District Clerk Records [includes unbound District Clerk's Record Books and related records from various districts], ca.1940-ca.1961 (1 cu.ft.); 
Financial Stmts [Statements-District Clerk's Record Book-Madras Union High School #1], 1945-1959 (.60 cu.ft.).

Records at the Jefferson County School District 509J Warehouse, Locked Gray Cabinet (District Clerk's Record Book):
District Clerk Records [District Clerk's Record Book-District No. 2, 9C, 30, 509J, and U-1J], ca.1944-ca.1960 (1.50 cu.ft.);
District Clerk's Record Book [District No. 2], 1922-1926 (1 volume);
District Clerk's Record Book [District No. 3], 1915-1917 (1 volume); 1917-1923 (1 volume); 1923-1928 (1 volume); 1928-1929 (1 volume); 1929-1933 (1 volume);
District Clerk's Record Book [District No. 5], 1929-1932 (1 volume);
District Clerk's Record Book [District No. 9], 1917-1920 (1 volume); 1920-1921 (1 volume);
District Clerk's Record Book [District No. 11], 1929-1932 (1 volume);
District Clerk's Record Book [District No. 12], 1932-1936 (1 volume); 
District Clerk's Record Book [District No. 15], 1922-1926 (1 volume); 1926-1928 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 16], 1929-1934 (1 volume);
District Clerk's Record Book [District No. 17], 1926-1929 (1 volume); 1917-1923 (1 volume); 1923-1927 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 19], 1916-1919 (1 volume); 1919-1922 (1 volume);
District Clerk's Record Book [District No. 21], 1915-1920 (1 volume); 
District Clerk's Record Book [District No. 25], 1921-1926 (1 volume); 1927-1929 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 26], 1926-1929 (1 volume); 1914-1918 (1 volume); 1919-1921 (1 volume); 1922-1927 (1 volume); 1929-1932 (1 volume); 1939-1941 (1 volume);
District Clerk's Record Book [District No. 27], 1926-1929 (1 volume); 1930-1932 (1 volume);
District Clerk's Record Book [District No. 28], 1929-1934 (1 volume);
District Clerk's Record Book [District No. 29], 1915-1922 (1 volume); 1923-1927 (1 volume); 1927-1929 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 30], 1927-1929 (1 volume); 
District Clerk's Record Book [District No. 32], 1917-1920 (1 volume);
District Clerk's Record Book [District No. 34], 1915-1921 (1 volume); 
District Clerk's Record Book [District No. 35], 1918-1921 (1 volume); 1922-1925 (1 volume);
District Clerk's Record Book [District No. 39], 1916-1921 (1 volume); 1922 (1 volume);
District Clerk's Record Book [District No. 41], 1918-1922 (1 volume); 
District Clerk's Record Book [District No. 42], 1920-1922 (1 volume); 1922-1926 (1 volume); 1927-1930 (1 volume); 1929-1933 (1 volume);
District Clerk's Record Book [District No. 43], 1914-1923 (1 volume); 1922-1927 (1 volume); 1927-1929 (1 volume); 1929-1932 (1 volume);
District Clerk's Record Book [District No. 51-Wasco/Wheeler-Antelope], 1930-1938 (1 volume);
[District Clerk's Record Book-District No. 5], 1933-1939 (1 volume); 1943-1947 (1 volume); 
[District Clerk's Record Book-District No. 13J], 1945-1953 (1 volume);
[District Clerk's Record Book-District No. 14], 1941-1942 (1 volume); 
[District Clerk's Record Book-District No. 19], 1933-1945 (1 volume); 
[District Clerk's Record Book-District No. 30], 1932-1940 (1 volume);
[District Clerk's Record Book-District No. 33], 1943-1952 (1 volume).

Records at the Jefferson County School District 509J Warehouse, Locked Gray Cabinet (Miscellaneous):
[Annual Report of Jefferson County-School District-various], 1930-1955 (1 volume); 1956-1968 (1 volume);
Budget [School District-various], 1934-1947 (1 volume); 1948-1955 (1 volume);
[District Clerk's Annual Report-includes various districts], 1933-1941 (1 volume);
[Final Record of Standings for High Schools-Madras High School], 1928-1947 (1 volume); 
[High School Final Record], 1914-1948 (1 volume); 1944-1946 (1 volume);
[High School Record-Metolius High School-with index], ca.1923-ca.1929 (1 volume);
Non High [District Clerk's Record Book], 1950-1960 (1 volume);
[Record of Registration, Attendance, Classification and Progress of Pupils-District No. 12-Gray Butte], 1900-1902 (1 volume).

Records at the Jefferson County School District 509J Warehouse, Locked Gray Cabinet (Oregon School Register and Record Book):
Oregon School Register and Record Book [District No. 1-Madras High School], 1940-1941 (1 volume); 1941-1942 (1 volume); 1942-1943 (1 volume); 1943-1944 (1 volume); 1944-1945 (1 volume); 1945-1946 (1 volume); 1947-1948 (1 volume); 1948-1949 (1 volume); 1951-1952 (1 volume); 1953-1954 (2 volumes); n.d. (1 volume);
Oregon School Register and Record Book [District No. 1-Madras High School Boys], 1948-1949 (1 volume); 1949-1950 (1 volume); 1950-1951 (1 volume); 1951-1952 (1 volume); 1952-1953 (1 volume); 1954-1955 (1 volume); 1955-1956 (1 volume); 1956-1957 (1 volume); 1957-1958 (1 volume); 1958-1959 (1 volume); 1959-1960 (1 volume); 1960-1961 (1 volume); 1961-1962 (1 volume); 1962-1963 (1 volume);
Oregon School Register and Record Book [District No. 1-Madras High School Girls], 1949-1950 (1 volume); 1950-1951 (1 volume); 1952-1953 (1 volume); 1954-1955 (1 volume); 1955-1956 (1 volume); 1956-1957 (1 volume); 1957-1958 (1 volume); 1958-1959 (1 volume); 1959-1960 (1 volume); 1960-1961 (1 volume); 1961-1962 (1 volume); 1962-1963 (1 volume);
Oregon School Register and Record Book [District No. 3], 1919-1922 (1 volume); 
Oregon School Register and Record Book [District No. 5], 1941-1943 (1 volume);
Oregon School Register and Record Book [District No. 6], 1933-1938 (1 volume); 
Oregon School Register and Record Book [District No. 11], 1917-1924 (1 volume); 
Oregon School Register and Record Book [District No. 14], 1937-1939 (1 volume); 
Oregon School Register and Record Book [District No. 15], 1927-1929 (1 volume); 1932-1938 (1 volume);
Oregon School Register and Record Book [District No. 19], 1912-1919 (1 volume); 
Oregon School Register and Record Book [District No. 20], 1905 (1 volume); 1906-1913 (1 volume); 1913-1920 (1 volume);
Oregon School Register and Record Book [District No. 26], 1926-1936 (1 volume); 1936-1939 (1 volume);
Oregon School Register and Record Book [District No. 27], 1928-1931 (1 volume); 
Oregon School Register and Record Book [District No. 29], 1911-1920 (1 volume); 1920-1931 (1 volume); 1931-1934 (1 volume);
Oregon School Register and Record Book [District No. 30], 1920-1928 (1 volume);
Oregon School Register and Record Book [District No. 33], 1939-1942 (1 volume); 
Oregon School Register and Record Book [District No. 35], 1921-1925 (1 volume);
Oregon School Register and Record Book [District No. 42], 1920-1931 (1 volume); 1935-1938 (1 volume);
Oregon School Register and Record Book [District No. 51-Wasco/Wheeler-Antelope], 1913-1916 (1 volume); 1917-1924 (1 volume); 1922-1923 (1 volume);
Oregon School Register and Record Book [District No. 54-Wasco-Antelope], 1929-1934 (1 volume).

Records at the Jefferson County Courthouse, Circuit Court File Room:
County Judges [School Register-Crook County District No. 67], 1908-1918 (1 volume).

Records at the Jefferson County Historical Society Westside Elementary School Storage:
District Clerk's Record Book [District No. 6], 1921-1926 (1 volume); 
District Clerk's Record Book [District No. 28], 1922-1927 (1 volume); 1927-1929 (1 volume);
[Mud Springs-School District No. 6 Miscellaneous Records-includes school census and board minutes], ca.1908-ca.1922 (.10 cu.ft.);
Oregon School Register and Record Book [District No. 2-Grizzly], 1915-1921 (1 volume); 1919-1922 (1 volume); 1922-1931 (1 volume); 1923-1931 (1 volume); 1939-1951 (1 volume);
Oregon School Register and Record Book [District No. 6-Mud Springs], 1915-1921 (1 volume); 1921-1928 (1 volume);
Oregon School Register and Record Book [District No. 11-Crook County], 1900-1901 (1 volume); 1903-1907 (1 volume);
Oregon School Register and Record Book [District No. 13], 1920-1927 (1 volume);
Oregon School Register and Record Book [District No. 28], 1928-1930 (1 volume);
Oregon School Register and Record Book [District No. 36], 1905-1910 (1 volume).
1915-1967

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data.

Records at the Jefferson County Public Works Department Office, Vault:
Surveyors Notes [Field Plat Book-shows land ownership and school and road district boundaries], vol. 1-6, n.d. (6 volumes).

Records at the Jefferson County School District 509J Warehouse, Locked Gray Cabinet:
A Report of the Jefferson County Schools, 1949 (1 volume);
County Reorganization [School District], 1959-1962 (1 volume);
District Boundary Record [includes loose maps], vol. 1, ca.1921-ca.1965 (1 volume); 
[Laurel Loan Book of Text Books Issued], 1931-1935 (1 volume);
Minutes Non High School Board, 1933-1954 (1 volume); 
Non High School District Jefferson County Minutes of Meetings, 1955-1960 (1 volume);
[Record Book District Boundary Board Meetings], 1915-1946 (1 volume); 
Record of Teachers Certificates [and Diplomas], 1915-1961 (1 volume); 
Register of Eighth Grade Final Examinations, vol. 1, 1915-1951 (1 volume); 
Rural Board Minutes of Meetings, 1947-1958 (1 volume); 
Rural School Board [District Clerk's Record Book], 1952-1957 (1 volume); 
Rural School District [Meeting Records], 1958-1960 (1 volume); 
[School District Boundary Map-on Metsker's Map base], n.d. (1 map);
School District Clerk's Reports [to County School Superintendent-includes various districts], vol. 1, 1915-1932 (1 volume);
School District Plat Book Jefferson County, n.d. (1 volume).

Records at the Jefferson Education Service District Office, Wall Cabinet:
Jeff Co. ESD Records [Jefferson County Education Service District-includes Oregon teacher's annual reports, teacher's quarterly reports, basic school support fund reports, and related records], 1945-1967 (2.50 cu.ft.);
Jefferson County I.E.D. [Intermediate Education District-includes Oregon teacher's annual reports, teacher's quarterly reports, and related records], 1951-1955 (1 cu.ft.); 
Non-High Records [County School Superintendent's Records-includes boundary board minutes and related records], 1955-1961 (2 cu.ft.);
[Notice of School Meeting school district budget and election information-includes various districts], ca.1921-ca.1931 (.40 cu.ft.);
Old Records [includes school district reorganization committee minutes and related records], 1955-1962 (2 cu.ft.); 
Rural Minutes [School Board], 1962-1963 (.05 cu.ft.);
[School Directory-Jefferson County], 1914-1915 (1 volume); 1919-1920 (1 volume);
School Dist. Records [County School Superintendent's School District Records-includes reports, correspondence, budget documentation, contracts, and related documents-includes various districts], ca.1949-1963 (2 cu.ft.).
1869-[ongoing]

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners.

Records at the Jefferson County Administration Building, Clerk's Record Room:
Record of Surveys [title varies], vol. 1-2, 1915-1972 (2 volumes);
Survey Record [Index], vol. 3, 1972-1987 (1 volume);
Surveys [Plats and Descriptions], 1972-1983 (5 inches of aperture cards).

Records at the Jefferson County Administration Building, Cartography Office:
Crooked River Ranch Field Book [Survey Maps and Notes], ca.1971 (1 volume).

Records at the Jefferson County Old Buildings and Grounds Building, Office Area File Cabinet:
Surveys [Plats and Descriptions], 1975-1983 (5 inches of aperture cards). 

Records at the Jefferson County Public Works Department Office, Vault:
County Surveyor Index [includes surveys, subdivisions, partitions, and commissioners journal references], ca.1899-present (1 binder);
[County Surveyor's Plats and Filed Surveys-includes some road surveys-mylar], ca.1899-present (ca.20 cu.ft.);
[County Surveyor's Plats and Filed Surveys-includes some road surveys-paper], ca.1899-present (10 cu.ft.);
General Land Office Plats, 1869-1952 (1 volume);
GLO Plats [General Land Office-includes Bureau of Land Management and county abstract maps], ca.1869-1998 (ca.100 maps);
Jefferson County GLO [General Land Office-Survey Notes], 1869-1952 (1 volume);
Pelton Dam Area Survey [Maps-Portland General Electric], 1951-1977 (14 maps);
[Round Butte Dam Area Survey-Maps], 2013 (ca.40 maps);
Surveyors Notes [Field Books-includes some road surveys], ca.1909-ca.1972 (39 volumes);
Survey [Record-volume 2 is partial volume], vol. 2-3, 1972-1983 (5 inches of aperture cards);
[Surveys-Record], vol. 1-2, ca.1915-1972 (1 reel of microfilm).

Records at the Jefferson County Web Site:
Land Survey Research Tool​ [includes survey, subdivision, and partition plats and related information], ca.1899-present.

Records at a Related Web Site: 
Online Land Records [includes federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management​).
1965-2005

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Since 2005 tax lot cards have been maintained electronically. The Jefferson County GIS Interactive Mapper​ features layers that show aerial photographs, roads, railroads, federal land, urban growth boundaries, zoning, fire districts, school districts, tax lot cards, assessment and tax information, assessor maps, subdivision maps, flood zones, water bodies, streams, wildlife ranges, and other information.

Records at the Jefferson County Administration Building, Assessor's Office:
[Tax Lot Cards], ca.1965-2005 (8.50 cu.ft.).
1908-1987

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (i.e., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department.

Records at the Jefferson County Administration Building, Clerk's Private Office:
Certificates of Water Rights North Unit Irrigation District, 1982-1987 (.10 cu.ft.);
Deschutes River a Tributary of Columbia River Supplemental Findings of Fact and Order of Determination, 1953 (1 volume);
Deschutes River Basin Program [Records], 1967 (.05 cu.ft.);
Findings and Order of Determination [Deschutes River Water Rights Record], 1926 (1 volume);
In Re Trout Creek [Water Rights Court Record], vol. 1-2, 1917-1918 (2 volumes);
In the Matter of the Determination of the Relative Rights to the Use of the Waters of the Deschutes River Modified Findings and Decree [also includes maps], 1928 (.25 cu.ft.);
In the Matter of the Determination of the Relative Rights to the Waters of Cherry Creek, 1919-1922 (.25 cu.ft.);
John Day River and Its Tributaries Findings and Order of Determination, 1930 (1 volume);
Water Rights Trout Creek [Circuit Court Case No. 197], 1918-1972 (.20 cu.ft.).

Records at the Jefferson County Administration Building, Clerk's Record Room:
Index United States Irrigation Contracts, 1938-1953 (1 volume);
United States Irrigation Contracts and Excess Land Sales, vol. 1, 1938-1944 (1 volume);
United States Irrigation Contracts, vol. 2, 1946-1953 (1 volume);
Water Right Record [with index], vol. 1-2, 1915-1972 (2 volumes);
Water Rights [partial volume], vol. 3, 1973-1979 (.50 inch of aperture cards).

Records at the Jefferson County Public Works Department Office, Vault:
Misc. S.D. Percival [Map Showing Survey of Oregon Gold Prospecting and Promoting Company's Water Rights], 1908 (1 map);
Water Rights [Certificates], 1973-1979 (.50 inch of aperture cards);
[Water Rights Record], vol. 1-2, 1915-1972 (1 reel of microfilm).

Records at the Jefferson County Historical Society Westside Elementary School Storage:
Irrigation and Water Power-Warm Springs Reservation [Record-includes maps and photographs], 1912 (1 volume).
1964-[ongoing]

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate zoned areas within the county. Records include uniform zone codes and ordinances depicting zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses.

Original ordinances and resolutions are filed and maintained the county commissioners' office (County Commissioners Orders, Ordinances, and Resolutions). The Jefferson County GIS Interactive Mapper features layers that show aerial photographs, roads, railroads, federal land, urban growth boundaries, zoning, fire districts, school districts, tax lot cards, assessment and tax information, assessor maps, subdivision maps, flood zones, water bodies, streams, wildlife ranges, and other information.

Records at the Jefferson County Community Development Department Office:
Interim Zoning Ordinance of Jefferson County, 1964 (.05 cu.ft.);
Jeff Co Ordinances [Jefferson County Ordinances-includes comprehensive plan, zoning ordinance, and subdivision ordinance information-title varies], 1977-present (6 binders);
Jefferson County Zoning Map [Wall Map], 1999 (1 map);
|Jefferson County Zoning Ordinance, 1964 (1 volume); 2006 (.10 cu.ft.);
Jefferson County Zoning Ordinance [unadopted], 1999 (.10 cu.ft.); 
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 2002-present (48 cu.ft.);
ZO & Comp Plan [Zoning Ordinance and Comprehensive Plan-includes ordinances and related records], 2006-present (1.50 cu.ft.);
Zoning & Subdivision Ordinances, 2003 (1 binder); 
Zoning Maps [Superseded], ca.1999-ca.2006 (2 binders);
Zoning Ord. Amendments [Ordinance], 1974-2003 (2 binders); 
Zoning Ordinance Jefferson County, 1973 (1 volume); 1983 (1 volume).

Records at the Jefferson County Community Development Department Office, Counter Area:
[Zoning Map Atlas], n.d.-2014 (10 volumes).

Records at the Jefferson County Old Buildings and Grounds Building, Back Storage Area:
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 1991-2002 (26 cu.ft.).

Records at the Jefferson County Old Buildings and Grounds Building, Shop Area Pallets:
Planning Files [Land Use Action Case Files-includes subdivision, partition, zone change, conditional use, and related comprehensive plan amendment requests], 1978-1991 (24 cu.ft.).

Records at the Jefferson County Administration Building, Clerk's Private Office:
[Comprehensive Plan and Ordinance Records-includes amendments of subdivision and zoning ordinances], ca.1964-present (2 cu.ft.).

Records at a Related Website:
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Snow covered mountain on the horizon with high desert vegitation in the foreground.
Mt. Jefferson from Quale Road north of Madras. (Photo No. jefDA0055)
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Jefferson County Courthouse

129 SW E St. ​
Madras, OR 97741 
Clerk: 541-475-4451
Courts: 541-475-3317