1928-1969

Box 1-7

7 cubic feet

Arrangement: Alphabetical by subject of correspondence

Series documents communications between the Board of Control and local, federal, and state agencies and organizations. Records include letters, reports, resolutions, and notes.

Topics include:

Civil defense

Critical and surplus World War II materials

Education

Enemy aliens and conscientious objectors (World War II)

Institution chaplains

Labor

Natural resources

Ownership history and care of Champoeg State Park (1887-1935)

Portland veterans' cemeteries

Use of Camp White and Camp Adair

Separated records:

See the Photographs record series for photographs separated from this record series.

Box 34-36 

3 cubic feet 

Arrangement: Chronological by meeting date 

Series used to inform Board of Control members of discussion topics at upcoming meetings. Records include agendas with meeting date and items to be discussed. Exhibits consist of budget records, grant applications, reports, and correspondence. 

Topics include: 

Building construction 

Corrections 

Legal matters 

Mental health 

Procurement of supplies and services 

State institutions ​

Box 74

1 cubic foot

Arrangement: Chronological by date of opinion 

Series documents the legal opinions of the Attorney General. Records include legal opinions and correspondence. 

Topics include:

Construction

Inmate care

Miscellaneous issues concerning state institutions and the construction of state buildings 

Payment for care 

Price fixing

Property purchase 

Transfer of inmates

Box 32-33 

1.8 cubic feet 

Arrangement: Chronological by date of report 

Reports document the accomplishments of the Board of Control for each biennium. Bound reports include Board roster, organizational charts, member reports, expenditure summaries, financial statements, division reports, and statistical charts.

Topics include: 

Building construction 

Institutional crop production

State penal, educational, mental health and tuberculosis institutions ​

Box 70 

.5 cubic feet

Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control, the Oregon State School for the Blind in Salem (1935-1969), and the Oregon Blind Trade School in Portland (1935-1952). Records include correspondence, reports, and notes. 

Topics include: 

Administration of the schools 

Building maintenance 

Budget matters 

Education 

Job placement for the blind

Staffing

Trade school products

Vocational education ​

Box 82

.05 cubic feet 

Arrangement: None 

Series consists of one program that documents the proceedings of the dedication of the Circuit Rider statue on the grounds of the state capitol. The bronze statue honors the pioneer preacher on horseback. The program includes a tinted photographic image of the statue and the capitol. ​

Box 67

.5 cubic feet

Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Columbia Park Home, The Dalles (later the Columbia Park Hospital and Training Center). Records include correspondence and reports. 

Topics include:

Hospital treatment policies 

Mental retardation 

Patient treatment 

Staffing ​

Box 52-53 

1 cubic foot

Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Corrections Division. Records include correspondence, plans, reports, and notes.

Series also includes records regarding the activities of the Corrections Division Advisory Board (1965-1969).

Topics include: 

Corrections Congress in Portland (1963)

Creation of the Division

Education 

Escapes 

Prisoner transfers 

Psychiatric services 

Work release programs

Youth care center program (1967-1969) ​

Box 66

.3 cubic feet 

Arrangement: Chronological by date of correspondence

Series documents communications between the Board of Control and Dammasch State Hospital. Records include correspondence, plans, reports, and notes concerning the opening of the hospital, patient treatment, and staffing. 

Separated records: See the Photographs record series for photographs separated from this record series. ​

Box 70 

.5 cubic feet

Arrangement: Chronological by date of correspondence

Series documents communications between the Board of Control and the Oregon State School for the Deaf. Records include correspondence, notes, and reports. 

Topics include: 

Administration of the school 

Budget matters

Deaf education

Staffing ​

Box 66-67

1.3 cubic feet 

Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Eastern Oregon State Hospital, Pendleton (later Eastern Oregon State Hospital and Training Center, 1965-1969). Records include correspondence, reports, and notes. 

Topics include: 

Hospital farming

Patient treatment 

Staffing 

Training ​

Box 51

.1 cubic feet

Arrangement: None 

Series documents a Board of Control survey used to determine the number of veterans working for the state. Survey includes agency breakdown by war, widows, and orphans. Series also includes correspondence, questionnaires, and individual service records. ​

Box 68-69 

2 cubic feet 

Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Fairview Training Center. Records include correspondence, reports, and notes. 

Topics include: 

Farming Group homes

Investigation by a Marion County Grand Jury into alleged poor conditions and mistreatment of patients (1967) 

Mental retardation policies 

Mission report 

Patient treatment

Program planning for the Center 

Staffing ​

Box 57-58 

2 cubic feet 

Arrangement: Chronological by date of record 

Series documents the finances and production of the flax and lime industries at the Oregon State Penitentiary. Records include correspondence, inventory and production reports, and correspondence with flax exporters. 

Topics include: 

Closing of flax operations

Flax cooperative associations 

Production ​

Box 79-80 

Volume 78

2 cubic feet 

1 volume 

Arrangement: Chronological by transaction date, thereunder by subject 

Series summarizes financial transactions of the Board of Control. Ledger entries include account names and numbers, transaction date, reference description, debit/credit amount, and balance. ​

Box 81-82 

.5 cubic feet

Arrangement: Chronological by biennium 

Series documents state budget proposals for all agencies, boards, and institutions. Budgets contain summary of revenue, bonded debts, estimated revenues, summary of expenditures, and agency detail reports. ​

Box 63 

1 cubic feet 

Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Hillcrest School for Girls, Salem. Records include correspondence and reports. 

Topics include:

Administration of the school

Discipline of girls 

Education

Inmate treatment and training

Separated records: 

See the Photographs record series for photographs separated from this record series. ​

Box 60-62 

2.2 cubic feet

Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the MacLaren School for Boys (formerly the Oregon State Training School), Woodburn. Records include reports, and photographs. 

Topics include: 

Camps 

Education 

Farming 

Inmate training 

Separated records:

See the Photographs record series for photographs separated from this record series. ​

1851-1977

859 sets of maps, plans, or drawings 

Arrangement: Generally, numerical by NP1P catalog number

Series documents maps, plans, and drawings that were created for or collected by the Board of Control. Most of the records are detailed plans related to various current or past state-owned buildings. Particularly notable among the records are 19th century maps of military, rail, and wagon roads across Oregon. Many of the sets include multiple pages of records. The records include copies of two maps that pre-date 1851.

Access note:

For best access, see the printed "NP1P" finding aid in the reference room or ask a reference archivist for assistance in keyword searching with the NP1P database.

Major topics include:

While this record series includes numerous subjects, the following are represented more heavily:

Blind School

Camp Adair (Military)

Capitol Building

Commerce Building

Dammasch State Hospital (Wilsonville)

Deaf School

Eastern Oregon State Hospital (Pendleton)

Eastern Oregon Tuberculosis Hospital (The Dalles)

Fairview (Feeble Minded, Institution for)

Finance Building (General Services Building)

Game Commission

Highway Department

Hillcrest School

Institutions

Lewis & Clark Centennial Exposition

MacLaren School

Military Roads

Oregon State College

Oregon State Correctional Institution

Oregon State Hospital

Oregon State Library

Oregon State Penitentiary

Oregon State Tuberculosis Hospital

Portage Railroad

Portland

Portland State Office Building

Public Service Building

Railroads

Salem

State Fair

State Office Building

Supreme Court

Wagon Roads

Related records:

Also see these related record series in the Board of Control record group:

State Building Construction Records

State Building Specification Records

State Capitol Construction Records

Also see this related record series in the Oregon State Planning Board record group:

Maps, Plans, Graphs, Charts, and Tables-Rolled

Box 49-51 

2 cubic feet

Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Mental Health Section (1941-1961) and the Mental Health Division (1961-1969). Records include correspondence, plans, reports, minutes of advisory committees, and notes. 

Topics include: 

Child guidance (1957-1958)

Child psychiatric study; community mental health clinics; missions and goals (1968)

Committee on a Treatment Center for Emotionally Disturbed Children (1954-1957)

Drug education (1962-1969) 

Eugenics (1962-1963) 

Governor's Committee on Retardation (1966) 

Governor's Institute on Mental Health (1954)

Institution bed capacity (1959-1969)

Mental Health Advisory Committee (1951-1969)

Outpatient clinics (1961) 

Psychopathic Committee (1950)

Salem Rehabilitation Facility (1965) 

Women alcoholics (1965) ​

Box 52 

.4 cubic feet

Arrangement: Chronological by date of report 

Series documents the activities of the State Mental Health Section and the Preventive Medical Services Division including the Board of Eugenics. Records include narrative and statistical reports. 

Topics include:

Monthly accomplishments of the State Mental Health Section

Regional child guidance training 

Regional mental health treatment and prevention planning 

Statewide mental health educational activities ​

Box 48

.5 cubic feet

Arrangement: Chronological by meeting date 

Series documents meetings of state mental health institution supervisors. Records include minutes and agendas with list of participants, summaries of policies, and budgetary, legislative, and mental health concerns. 

Topics include:

Drug addiction

Legal matters

Outpatient services 

Patient costs

Procedures relating to inter-institution transfer of patients

Research into mental health issues such as voluntary commitments, drug treatments, and security risks ​

Box 51 

.3 cubic feet 

Arrangement: Numerical by survey table number

Series documents activities and survey results of the Oregon State Committee of the Western Interstate Commission for Higher Education. Records include minutes, and statistical and narrative reports. 

Topics include: 

Training of mental health personnel

Treatment and prevention of mental health diseases

Types of mental health research in Western States ​

Box 25-32 

7.2 cubic feet

Arrangement: Chronological by meeting date 

Series documents proceedings of the Board of Control. Information includes meeting date, members present/absent, items discussed, motions, and resolutions. Volume entitled "Oregon State Board of Public Commissioners" (1935) relates to the construction of the new State Capitol with photographs of the ruins of the old Capitol. Series also includes a two-volume index to the Board's minutes. 

Topics include: 

Building construction plans 

Corrections

Education 

Health 

Juvenile delinquency

Mental health

State institutions 

Separated records: 

See the Photographs record series for photographs separated from this record series.

Box 59-60 

1.5 cubic feet 

Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Oregon State Correctional Institution. Records include reports, correspondence, photographs, procedures, and the minutes of the Classification Board. 

Topics include:

Inmate transfers 

Opening of the institution 

Overcrowding (1963)

Replacement of fences around the institution 

Vocational education 

Separated records:

See the Photographs record series for photographs separated from this record series. ​

Box 64-65 

2 cubic feet 

Arrangement: Chronological by date of correspondence 

Series documents communication between the Board of Control and the Oregon State Hospital. Records include correspondence and reports. 

Topics include: 

Food poisoning deaths of forty-four patients (1942)

Hospital farm 

Patient treatment 

Salem Rehabilitation Facility (1968)

Sexually dangerous persons (1963-1965)

Space utilization of the geriatric ward (1963) 

Staffing 

Separated records: 

See the Photographs record series for photographs separated from this record series. ​

Box 86 

.5 cubic feet 

Arrangement: Chronological by item date 

Series contains the contents of the time capsule placed in the cornerstone of the Oregon State Penitentiary.

Items include:

Business cards (ca. 1870) 

Coin made into an identification necklace (n.d.) 

Cornerstone contents inventory (1870) 

Correspondence

Lead box (1871) 

Newspapers (1870-1929) 

Penitentiary inmate rules and regulations (1870, 1928) 

Photographs, two (n.d.)

Prince Edward Island token (1857) 

Reports (ca. 1870) 

Roster of prison officials (1866) 

United States quarter (1854) 

Wooden fan (n.d.)

Separated records:

See the Photographs record series for photographs separated from this record series. ​

Box 53-56 

2.5 cubic feet Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Oregon State Penitentiary and the Penitentiary Farm Annex. Records include correspondence, reports, photographs, and notes. 

Series also includes over 400 photographs of Penitentiary buildings, inmates, farm property, and damage caused by a 1962 storm. 

Topics include:

Farm plans (1936) 

Inmate labor (1964)

Prison policies, inmates, and capital punishment (1957-1967)

Western Interstate Corrections Compact (1958-1963) 

Women's unit (1961-1966)

Separated records: 

See the Photographs record series for photographs separated from this record series. ​

Box 56-57

.8 cubic feet 

Arrangement: Chronological by date of correspondence

Series documents the production and administration of industries at the Oregon State Penitentiary. Records include correspondence, reports, balance sheets, and orders. 

Topics include:

Book binding, laundry, and metal shop operations

Industrial expansion

Production of license plates and mattresses

Vocational training 

World War II contracts​

Box 1-5 

2 cubic feet 

Arrangement: By topic 

Series visually documents the activities of state agencies over which the Board of Control exercised authority. Records include photographs. The majority of the records were separated from other record series described in this guide (e.g., State Penitentiary Correspondence). 

Topics include:

Columbia Park Hospital and Training Center 

Dammasch State Hospital

Eastern Oregon Hospital and Training Center 

Fairview Hospital and Training Center

Hillcrest School 

MacLaren School for Boys

Oregon State Correctional Institution 

Oregon State Hospital

Oregon State Penitentiary 

Oregon State School for the Deaf 

State Capitol planning and construction ​

.5 cubic feet 

Arrangement: None 

Series visually documents the activities of state agencies over which the Board of Control exercised authority. Records include oversized photographs and negatives as well as drawings. Some of the records were removed from the State Capitol Construction Records series. 

Topics include: 

Board of Control members (1956-1967) 

Daddy Lamb the Hangman (n.d.)

Girardu Farm (1951) 

Oregon State Correctional Institution aerial photograph (1960) 

Portland aerial photograph (1947) 

State Capitol competition photographs and drawings (1936) 

State Capitol construction (ca. 1936) 

State Capitol Mall (ca. 1957)

1935-1969

Box 8-20

11.5 cubic feet

Arrangement: Alphabetical by building name

Series documents planning, construction, alterations, rentals, and repairs made to state buildings, institutions, and universities. Records include correspondence, proposals, bid records, specifications, blueprints, inspection records, and accounting records.

Buildings include:

Capitol Heating Plant

Game Commission hatcheries

Penal, mental, educational, and tuberculosis institutions

Portland State Office Building

Public Service Building, Salem

Temporary office buildings in Portland

Separated records:

See the Photographs and Photographs and Drawings, Oversized record series for records separated from this series.

Related records:

Also see these related record series in the Board of Control record group:

Maps, Plans, and Drawings

State Building Specification Records

State Capitol Construction Records

Also see this related record series in the Oregon State Planning Board record group:

Maps, Plans, Graphs, Charts, and Tables-Rolled

ca. 1908-ca. 1972

9.25 cubic feet Arrangement: Generally numerical by NP1P catalog number

Series documents planning, construction, alterations, rentals, and repairs made to state buildings, institutions, and universities. Records include correspondence, proposals, bid records, specifications, blueprints, inspection records, and accounting records.

Access note:

For best access, see the printed "NP1P" finding aid in the reference room or ask a reference archivist for assistance in keyword searching with the NP1P database.

Buildings include:

Blind School

Capitol Building

Columbia Park Hospital & Training Center

Commerce Building

Dammasch State Hospital (Wilsonville)

Deaf School

Eastern Oregon Hospital & Training Center

Eastern Oregon Tuberculosis Hospital (The Dalles)

Fairview

Finance Building (General Services Building)

Heating plant

Highway Department

Hillcrest

MacLaren

Motor Pool

Oregon State College

Oregon State Correctional Institution

Oregon State Hospital

Oregon State Penitentiary

Oregon State Tuberculosis Hospital

Portland State Office Building

Public Service Building

State Office Building, Salem

Supreme Court

Related records:

Also see these related record series in the Board of Control record group:

Maps, Plans, and Drawings

State Building Construction Records

State Capitol Construction Records

Also see this related record series in the Oregon State Planning Board record group:

Maps, Plans, Graphs, Charts, and Tables-Rolled

Box 83

.1 cubic feet Arrangement: None

Series consists of an 8.5 by 11 inch plaster model of the State Capitol wing facade. This model of the facade was probably part of the architect's design model for the State Capitol. 

The model is broken into several pieces. ​

1931-1969

Box 20-22

2.1 cubic feet

Arrangement: Chronological by date of activity

Series documents construction, additions, and repairs made to the State Capitol building and the Capitol Mall. Records include correspondence, proposals, specifications, blueprints, reports, and photographs.

Topics include:

Adjacent properties

Capitol Mall master plan

Capitol Reconstruction Commission

Elevators

Lighting

Parking

Razing the ruins of the old Capitol

Salvage work

Storm damage (1962-1964)

Separated records:

See the Photographs record series for photographs separated from this record series.

Related records:

Also see these related record series in the Board of Control record group:

Maps, Plans, and Drawings

State Building Construction Records

State Building Specification Records

Also see related records in the Capitol Reconstruction Commission record group and the Capitol Planning Commission record group.

Box 81

.25 cubic feet

Arrangement: Chronological by entry date 

Series documents expenditures for supplies and labor relating to the construction of the Oregon State Capitol. Ledger entries include encumbrances, date, payee name, description of expenditures, balance, and expense distribution. Ledger also includes expenditures for the State Library and the State Supreme Court buildings and the purchase of land and equipment. ​

Box 22-24 

2.4 cubic feet 

Arrangement: Chronological by date of record

Series documents construction priorities, plans, projects, and programs of the Board of Control for state offices and institutions. Records include correspondence, building program plans, reports, six year building programs, institutional plans, capitol construction plans, and building fund reports. Series also includes building program plans for Public Works Administration projects in Oregon (1936-1937). ​

Box 51 

.1 cubic feet

Arrangement: None 

Series documents the proceedings of the conference for state institution administrators and the Board of Control concerning institutional activities. Records consist of the meeting transcript. 

Topics include: 

Education 

Eugenics 

Facilities 

Training ​

Box 73 

1 cubic foot 

Arrangement: Alphabetical by patient name thereunder roughly chronological by date of correspondence 

Series documents investigations of the Board of Control into the conduct or events at state hospitals, prisons, and tuberculosis hospitals. Records include reports, notes, and correspondence from relatives and advocates relating to the treatment of individual inmates or patients. 

Records also include several letters from Florence Reed Cook, advocate for Oregon State Penitentiary prisoners. 

Topics include: 

Illegalities 

Mistreatment 

Neglect

Unique treatment ​

Box 44-48 

4.5 cubic feet

Arrangement: Chronological by date of correspondence 

Series documents communications and inter-institution policies between the Board of Control and corrections, mental health, tuberculosis, and other institutions. Records include correspondence, notes, photographs, reports, and plans. 

Topics include: 

Civil service 

Immunization (1956) 

Institution populations 

Policy revisions 

Storm damage (1962-1964) 

Willamette River pollution (1936-1942) 

Separated records:

See the Photographs record series for photographs separated from this record series.

Box 37-43

7 cubic feet

Arrangement: Chronological by month of report

Series documents monthly activities of state institutions administered by the Board of Control. Types of reports include monthly population statistics; farm, garden, and dairy reports; summary of institution activities; per capita expense reports; land use reports (1940s); and patient program reports.

Topics include:

Agriculture production of state institutions 

Population rates at state institutions 

State institution activities 

State land use 

State penal and mental health institutions

Box 75-77 

3 cubic feet 

Arrangement: Chronological by date of report 

Series documents studies, projects, and reports conducted by the Board of Control and outside organizations concerning the management of institutions. Records include correspondence, draft reports, exhibits, notes, and final reports. 

Topics include: 

Budgets

Crime and delinquency (1963-1965) 

Embalming and cremation (1956-1957) 

Farm organization 

Hillcrest School program development (1965-1968) 

Institutional fees 

Institution procedures

Management improvement

Mental hospital inspections 

Oregon State Penitentiary Woman's Unit

Space usage

Waste disposal

Box 82

.1 cubic feet 

Arrangement: Chronological by certificate date

Series includes stock certificates for the Clarno Basin Oil Company, the Columbia Chemical Company, the Willamette Petroleum Syndicate, the North Panhandle Oil Company, and the Pacific Steamship Line Ltd. Information includes name of owner, amount of shares, and certificate date. 

Series was removed from the Fulton bequest records. ​

Box 51

.1 cubic feet 

Arrangement: None 

Series documents findings of the Board of Control Tax Study Committee relating to the tax structure in Oregon. Report includes enabling resolution, preface, conclusions, tables, committee roster, report date, and recommendations for changes in the tax structure. ​

Box 60 

.5 cubic feet

Arrangement: Chronological by date of records 

Series documents communications between the Advisory Committee on Juvenile Training Schools and the Board of Control. Records include correspondence and reports concerning MacLaren and Hillcrest Training Schools and the state's policy on juvenile delinquency. ​

Box 71-72

2 cubic feet 

Arrangement: By hospital thereunder chronological by date of correspondence

Series documents communications between the Board of Control and the Oregon State Tuberculosis Hospital, Salem; the Eastern Oregon State Tuberculosis Hospital, The Dalles (1935-1959); and the University Tuberculosis Hospital, Portland (1940-1959). Records include correspondence, reports, and notes. 

Topics include: 

Hospital closures

Patient treatment 

Staffing 

Tuberculosis treatments ​

Box 85 

.1 cubic feet, one 16mm film 

Arrangement: None

Film documents hospital programs and conditions. The black and white film is 45 minutes in length and is narrated by Dr. James McAllister. ​

Folder 84

.2 cubic feet 

Arrangement: None

Series documents the population of Waldport, Oregon in 1940. Records include population and occupied dwelling reports.

Information includes:

Education

Income

Name

Occupation

Personal data such as water supply, toilet facilities, cooking fuel, and fuel costs 

Residence ​